Management Assistant Officer, Corporate Services – Operations

Job Purpose

The Management Assistant Officer will be responsible to manage the retail store, customer service operations, facilities booking and provide administrative support to the Operations Division, Corporate Services.

Duties and Responsibilities

 

Administrative duties

  • Manage retail store stock of corporate gifts and books, and facilitate purchases made by guests, students and staff.
  • Procure, keep stock and distribute office stationery, name cards, pantry supplies and other miscellaneous items.
  • To manage facilities booking requests and generate invoices for rental payment.
  • Oversee invoice processing, payment and contract management for office support services (e.g., newspapers subscriptions, office equipment rental agreements, invoices for purchases, postage, telecommunication services, etc.).
  • Coordinate meetings and other team activities of Operations/IT Division.
  • Generate reports for all copier machines
  • Facilitate carpark reservation
  • Assist in office decoration for festive seasons
  • Purchase and upkeep art pieces at the School
  • Any other ad-hoc duties as assigned

Information and Customer Service Officer (covering duties)

  • Assist guests, students, and staff with general enquiries via telephone or at the information counter of the School.
  • Provide basic programme admission information to prospective students and refer them to staff in charge of admissions during admission period.
  • Constantly render quality support services to guests, students and staff.
  • Maintain safe, clean, tidy information counter and the main lobby area by liaising with cleaning crew, security officers and service vendors
  • To be trained as Fire Warden to assist the School in Fire Safety Management and provide operational support as part of the Business Continuity Management
  • To assist in Innovation Quality projects for the Operations Team
  • Possess a GCE ‘A’ Level or Polytechnic Diploma from a relevant discipline (or its equivalent)
  • Possess at least 2 years of relevant working experience
  • Possess basic Finance knowledge
  • Proficient in Microsoft Office applications (especially Excel, Word & PowerPoint)
  • An independent worker who is meticulous and diplomatic in handling internal as well as external stakeholders
  • Possess a positive attitude with good customer service skills
  • Possess strong interpersonal skills with excellent written and verbal communication skills
  • Possess ability to multi-task in a fast-paced environment with tight deadlines and within constraints

Other duties

Requirements

Qualified candidates are invited to submit detailed resumes in MS Word format to the following consultant:

                                                                                Name:       Nancy Teo

                                                                               EA No:      R1106963

                                                                               Tel No:    6384 1250

Email address:   nancy.teo@hrm3asia.com.sg

All applications are treated in strictest confidence.

We regret that only short listed candidates will be notified.

HRM3 Asia Pte Ltd

Licence No. 00C4167

www.hrm3asia.com